Time and attendance tracking are integral parts of the workings of any company. This is of utmost importance as an employee's pay is calculated and generated based on the number of hours of work put into the work by him / her. Manual time tracking has been a part of every industry for a long time. However, the mounting possibility of human errors, the difficult processing, the large amount of time taken, and the likelihood of employee intervention, buddy punching etc. present the need for the adoption of a new technology for addressing the need of catering to time and attendance need by automated means.
It is initially difficult for companies to switch from manual time and attendance tracking to automated time and attendance tracking as the tried, tested, and proven method is difficult to replace from the standpoint of cost, risks associated, and inertia.
The web based technology has entered the market and is simplifying things for companies. But before you upgrade the data management system, you must consider the following:
There are a large number of software and services available in the market today. It is important that you ascertain the type of data that you would want your new software to collect. Once done, this step would help you narrow down your search options. This would also ensure that you pick the service that best suits your needs, and not a service or software that the company next to you is getting.
Most companies follow the policy where all the data collected manually needs to be verified and authenticated by an authorizing person. The service or software that you buy must be in line with your company's policies.
Make sure you can customize the service or software with the practices followed in your company. Every organization has its own processing methodologies including billing vendors, paying employees, levying fines, issuing termination notice, etc. based on the time and attendance requirements.
Review and Correction
The time tracking software that you use must allow for some review and correction. This includes manually adding time when somebody forgets to punch in, adding or deleting employee records when a person joins or leaves the organization, or manually setting different time slots for different employees.
It is important to understand the power that this software leverages on the person controlling and evaluating the data collected. This would help avoid miscommunication, data loss or distortion, arduous administrative process, and extra time and effort being spent to process payment.